What to Consult with the Body Corporate About When Moving Into a Commercial Space You Have Bought

Moving into a new commercial space involves several important steps, especially when it comes to understanding and aligning with the rules and regulations of the body corporate. Here are key aspects to discuss with the body corporate before and after your move:

1. Rules and Regulations:

   • Operational Guidelines: Understand the specific operational rules that govern your commercial space, including hours of operation, noise restrictions, and usage limitations.
   • Alterations and Renovations: Inquire about the process for making any structural changes or renovations to the space. This includes obtaining necessary approvals and adhering to design guidelines.

2. Fees and Levies:

   • Monthly Levies: Get detailed information on the monthly levies you will be required to pay, including what they cover (e.g., maintenance, security, utilities).
   • Special Levies: Ask about any upcoming special levies or planned projects that may require additional payments.

3. Maintenance and Repairs:

   • Common Area Maintenance: Clarify the responsibilities for maintaining common areas such as hallways, parking lots, and restrooms.
   • Individual Unit Repairs: Understand which repairs and maintenance tasks are your responsibility and which are handled by the body corporate.

4. Security Measures:

   • Security Protocols: Review the security measures in place, including access control systems, surveillance cameras, and on-site security personnel.
   • Emergency Procedures: Familiarize yourself with emergency procedures, including evacuation plans and contact details for emergency services.

5. Utilities and Services:

   • Utility Arrangements: Confirm how utilities (water, electricity, internet) are managed and billed. Determine if there are any restrictions on service providers.
   • Waste Management: Understand the protocols for waste disposal and recycling.

6. Parking and Access:

   • Parking Allocation: Clarify the parking arrangements, including the number of allocated spots, guest parking, and any associated fees.
   • Loading Zones: If applicable, understand the rules for using loading zones for deliveries and pick-ups.

7. Insurance:

   • Building Insurance: Verify the extent of the building's insurance coverage provided by the body corporate.
   • Additional Insurance: Determine if you need to purchase additional insurance for your unit or business operations.

8. Meetings and Participation:

   • Annual General Meetings: Learn about the schedule and structure of body corporate meetings and how you can participate or raise concerns.
   • Voting Rights: Understand your voting rights and how decisions are made within the body corporate.

9. Compliance with Local Laws:

   • Zoning and Licensing: Ensure that your business operations comply with local zoning laws and that you have all necessary licenses and permits.

10. Dispute Resolution:

• Conflict Resolution: Familiarize yourself with the procedures for resolving disputes with the body corporate or other tenants.

By consulting with the body corporate on these aspects, you can ensure a smooth transition into your new commercial space and maintain a positive relationship with the building's management and other occupants.